Annual Meeting Minutes 2007

Salina Soccer Club Annual Meeting
  Monday September 24th, 2007
KWU Peters Science Hall


Board Members In Attendance:
  • Dave Ouderkirk
  • Jack Lennon
  • Bill Garlow
  • Jane Bradbury
  • Tisha Keller
  • Jose Martinez
  • Kevin Norris
  • Tom Zackary
  • Mike Dibbini
  • Lorie Reed

Dave called meeting to order 7:05 and proceeded with …
  • Reading of Mission Statement...
  • Reading of the Code of Conduct.
  • Presidents report to be presented at the end of meeting.

Executive Reports:

Treasures report.
Jane reported:
  • Current Bank Account balance $39,235
  • SSC Scholarship balance $ 1609.00
Registrar Report
Jane reported:
  • 262 Primary carded players & 6 secondary players. 54 Staff members.
Directors reports:

Head of Referees,
Tom reported. ….
  • Ref pool continuing to grow 50 people completed the entry level clinic in Salina.
  • Need to send out an email to all coaches.
  • If parents have concerns about a referee, then it needs to be brought to the attention of the coach. The coach will then bring to Tom or a board member.
  • Comments need to be positive towards the referees as 70% to 80% are under the age of 16. Retainage of the referees are important to the club.
  • Asked about beginning age for a referee. Best age is over 14 as many under that age will have a hard time passing the referee exam.

Head of Coaching
Mike Reported…..
  • Miguel will be taking over the academy form Mike. Miguel has his National Youth license. And was a director of Coaching in CA.
  • Club is in need of some coaches to receive their D or E license. Numbers need to increase in this category.
  • Restructuring of the salary schedule for KWU coaches, this will help increase the numbers of KWU players that are coaching. The board has not yet approved the format.
  • Board will continue to discuss this and cope to a decision in the future.
  • Miguel has brought some new ideas to the table. Some suggestions…..
  • Having a practice schedule with age divisions, so that each age division will practice at the same time. Miguel and Mike will have more of a chance to observe and help coaches with new suggestions, also helping to answer any questions new coaches may have.
  • Board will discuss this and see if it a possibility.
  • The upcoming June camp (academy) will have some ODP coaches in attendance.
  • At this time Bill has brought to attention the KWU adopt a player program.
  • Any families willing to “adopt” the student coach. Take them out to dinner, cook them some home meals, have them over to hang out with the younger players, play games, or just hang out. Would be greatly appreciated. These players are highly vital to the Soccer Club. There are about 40 players on a list to be “adopted” Please encourage your parents to participate.

Tisha Keller has to leave meeting notes ended. Lorie Reed will take over minutes.

Public Relation:
Nothing at this time, Jane commented is has been some time since a Newsletter has been done.  If anyone has an interest, we’d like to have someone fill this position.

Scholarships:
Jack reported:
  • Currently the scholarship account has become quite low, $1609.
  • Since starting the scholarship account back in 2003, 60 scholars have received assistance totaling $7000.
  • The fall of 2007 awarded 25 scholarships equaling $2500.

Ideas for the upcoming seasons are:
  1. Reduce the amount of scholarships by ½; full scholarship would then be $100
  2. Require more financial information from participant
  3. Use USD 305 financial report from the lunches; if the participant qualified for reduced/free lunches you know there is a need of financial assistance
  4. All applications must be submitted by a deadline
  5. An amount would be set for each season to be awarded, when the amount is exhausted no more applications would be approved
  6. Volunteer work from the recipient /family ~ $50 = 2hrs
  7. Revamp the Scholarship form asking how much the team is requiring and how much can you contribute….

We will continue to apply for Grants… Daran Neuschafer suggested talking to the Salvation Army for ideas with scholarship funding.

Complex:

Dave reported:
  • The fundamental structure is done.
  • Fencing has been added to the Northeast side to help retain any balls from going into the river.
  • The concession stand, bathrooms, and the playground have been completed.
  • A thank you will be mailed out to the Noon Rotary Club c/o Doug Alt, for the funding of the playground equipment.

Daran N. (member of the Noon Rotary) thanked the club for their patience with them on getting the playground completed.

League:

1st Fall season we had 40 teams / 1st Spring season we had 52 teams / 2nd Fall season we have 42 teams playing in the league

Nominations:

Current members up for re-election:
  • Jack – Vice President, 2yr term          
  • Tom – Head of Referee’s, 2 yr term
  • Tisha – Member at Large, 2 yr term
  • Jose – Member at Large, 2yr term

All members will continue with another 2 year term with the exception of Jose, he will not be returning.

New Nomination:

Ted Vogan – Member at Large, 2 yr term
Ted Vogan accepted the nomination; Daran motioned to accept the nomination and was 2nd by Kevin.

Old Business:

Floor opened for discussion on the U9-U10 for calling off sides.  Dave has received emails from a McPherson & Hays team, requesting off sides be called.  Daran also brought up reasons he feels off sides should be called.  Dave had checked around and MKUSL was the only league/tournament that is not calling off sides.  After discussing the issue it was motioned by Daran to start calling off sides with a 3 man team (referees) in the Spring of 2008, Tom 2nd the motion.

New Business:

The concession stand will be run by teams/organizations during the remaining Fall games.  The team/organization will pay the SSC $150 per weekend for the use of the building & equipment. The team/organization will keep 100% of their sales.

Daran motioned during the Spring of 2008 to look at having the SSC have volunteers from teams to work the concession stand to help build the scholarship account back up ~ Bill 2nd the motion.

Kohl Tournament ~ We have the possibility to have a tournament here fall or spring for recreation teams only.  Dave will apply to see when we could have one and go from there…

 

Tom moves to adjourn the meeting, Daran 2nd….