Article 1. NAME
The name of this club shall be the SALINA SOCCER CLUB. It will also be known as SSC or as the "Club".
Article 2. MISSION STATEMENT
The mission of the SALINA SOCCER CLUB is to provide opportunities for the youth of the Saline county area to participate in organized, competitive soccer: The SSC is committed to developing the "whole" child concept with emphasis on developing individual talent, fostering a team spirit, demonstrating sportsmanship and creating an environment for growth. The Club is committed to providing a safe environment for all participants including players, coaches, refs and spectators. The SSC is also committed to working to provide quality soccer opportunities to all the youth of Saline County regardless of race, gender, creed, or income.
Article 3. HEADQUARTERS
The headquarters of the SSC shall be within the city limits of the city of Salina, Kansas.
Article 4. AFFILIATION
The SSC shall be affiliated with the KANSAS YOUTH SOCCER ASSOCIATION (KSYSA) and shall operate under and in accordance with the rules, bylaws and requirements of the KSYSA.
Article 5. ORGANIZATION
Section 1: Eligible members
Eligible members of the SSC shall consist of all players, coaches and each parent or guardian of each player who is registered with the SSC for the current carding year. An adult who is not a coach or parent or guardian of a player may apply for membership in the SSC and shall be accepted upon a vote of a simple majority of the Board of Directors. Each registered coach shall have one vote on each matter submitted to a vote of the membership. Players shall be represented by their parent or guardian on any matter submitted to the membership for consideration. Regardless of the number of parents and/or guardians each player shall have one vote on any matter submitted to a vote of the membership.
Section 2: Board of Directors
The Board of Directors shall be elected from the eligible members of the current carding year .The Board shall, at a minimum, consist of President, Vice-President, Secretary, Treasurer, Director of Referees, Director (s) of Coaching and Director of Public Relations.
Each Board member shall be elected by a simple majority of the eligible voting members attending the Annual General meeting. The term of office shall be for two years. In the initial voting for Board members the Vice-President, Secretary, Director of Referees and Director of Public Relations shall serve for only one (I) year then shall be elected and serve for two (2) years in subsequent elections.
Shall preside at all Board meetings, the annual general meeting and any other meeting called for or deemed necessary by the Board. The President shall appoint all committees, subject to the approval of the Board of Directors. Act as a chairperson of the Board of Directors and enforce the policies of the Board of Directors. Be a signatory on all financial records. Co-sign all contracts and documents with the Treasurer. Serve as the SSC's delegate to the KSYSA annual meeting.
Shall succeed to the office of President in the event that office becomes vacant. In this case the Vice President shall serve out the remaining term of the President. Perform the duties and exercise the powers of the President when the President advises the Board of Directors of his/her inability to temporarily perform these duties. The President's letter to the Board shall specify the time period during which the Vice President shall perform the duties of the President. Shall co-sign with the Treasurer any check in the unreasonable absence of the President. The Vice President shall perform those duties assigned by the President.
Shall keep a record of all proceedings of the SSC. All minutes shall be presented within 1 week of the meeting to the board members for approval before being posted online. If for any reason the minutes will be later than 1 week the board should be notified. Sign with the President all contracts and other documents that are approved by the Board of Directors.
Shall direct the keeping of full and accurate accounting of receipts and disbursements of SSC. Shall present a treasurer's report to the Board of Directors at every meeting. Shall provide the membership an annual treasurer's report at the Annual General Meeting. Shall, with a certified CPA, conduct an annual audit of all financial records of the SSC and present the results of that audit to the Board of Directors.
Shall be appointed by the Board of Directors. Shall be responsible for registration of all eligible members, coaches and managers and submission of proper registration to KSYSA. The Registrar shall be the certifying official of team rosters for any team requiring certification. The Registrar shall also serve as the Risk Manager for the SSC.
Director of Referees:
Shall be charged with the development, training of all referees to league or tournament games sponsored or held under the auspices of the SSC and MKUSL. The Director of Referees shall be a licensed referee. In the initial voting for the Board of Directors the Director of Referees can be unlicensed but must attend a referee's clinic within six (6) months of election. The Director of Referees shall be the primary point of contact for registered members having questions, concerns or problems with any referee.
Shall be appointed by the Board of Directors, but report to the Director of Referees. Shall pass a standard background check per current KSYSA risk management guidelines. Shall be a certified assignor under the guidelines established by KSYSA. Shall be charged with the assignment of all referees to the MidKansas United Soccer League. Shall present a recap report at the end of each season to the SSC Board on how many referees worked during the season, how many games each referee worked, and how many standbys were paid throughout the season.
Director(s) of Coaching:
Shall be responsible for the recruitment, development and training of all coaches registered with the SSC. The Director(s) of Coaching shall hold at a minimum a current Category E coaching license issued by a US YSA recognized organization. In the initial voting the Director(s) of Coaching may be unlicensed but must become licensed within six (6) months of election. The Director(s) of Coaching shall be the primary point of contact for registered members having questions, concerns or problems with any registered coach.
Director of Public Relations:
Shall be responsible for overseeing all advertising, announcements or publications placed in a public forum or media. Shall be responsible for supervision of any Club fundraisers approved by the Board of Directors. The Director of Public Relations shall be the primary point of contact for any team wishing to conduct a fundraiser.
Any Vacancy occurring in the Board of Directors may be filled by a simple majority vote of the Board for the unfinished portion of the team.
Article 6: COMMITEES
The Board shall approve formation of committees and the President, subject to the approval of the Board, shall appoint the committee chair. The "Executive Board" will be allowed to make board decisions without the entire board present. An Executive Committee would consist of only the President, Vice President, Secretary, Treasurer and Director of Coaching/Soccer Operations and list the following as Members at Large: Director of Referees/Assignor, Director of Business Development/Fundraising, Director of Tournaments and Director of Youth Academy.
Article 7: SOCCER YEAR
The soccer year for purposes of establishing registration and membership shall run from September 1st to August 31st of the following year.
Article 8: TEAM MEMBERSHIP
The team structure shall be in accordance with the current standards of the KSYSA. This shall include age cut-off dates and maximum number of team members.
Will be in accordance with KSYSA rules.
The SSC Board of Directors shall establish all policies and procedures for the conduct of team Player/Team Evaluations and the Registrar is responsible for ensuring the widest possible advertisement of those Player/Team Evaluations. Player/Team Evaluations will occur between the fifteenth day of June and the fifteenth day of July, open tryouts. Player selection shall be made on ability with no consideration of race, religion, nation origin or financial status. The Director of Coaching or his/her designated representative shall be present at all Player/Team Evaluations.
The Board shall set and publish the registration fees. The Board will also establish the fees payable by individuals wishing to associate with the SSC but not affiliated with a registered team. It is the position of the Board to encourage the widest possible participation by the youth in Salina and offer scholarships for individual cases of financial hardship and need.
Article 9. CORPORATE PARTNERSHIP
AND FUND RAISING
The SSC encourages corporate partnership and corporate and private donations. The Director of Public Relations is responsible for coordinating the corporate partnership program. Any registered teams desiring to approach any public or private corporation, business or organization for the purposes of soliciting a donation shall present that request to the Director of Public Relations and obtain the approval of the Board. Any team fundraisers such as car washes, etc., shall be presented to the Director of Public Relations and receive the approval of the Board.
Article 10. RISK MANAGEMENT
Section 1. In order to minimize risk to players, coaches and parents or guardians of players registered to the SSC the Registrar shall be assigned the duties of Risk Manager.
Section 2. The Risk Manager will ensure at least one registered coach of each team in the SSC receive and hold at a minimum a valid Category E license issued by a recognized USYSA/NSCAA organization. A non-licensed coach must complete Category E training and licensing no later than the start of his/her second year of soccer coaching. Each team must meet this requirement no later than the start of their second year of soccer coaching. The Board can waive these requirements on a case-by-case basis.
Article 11. MEETINGS
Section I. Annual General Meetings (AGM)
The AGM shall be held every October. The President shall preside over the meeting and the Director of Public Relations and/or designated board member shall ensure the widest possible advertisement of the time and location. The Secretary is responsible for ensuring only properly registered members of the SSC vote.
Section 2. Conduct and Agenda
The AGM shall be conducted in accordance with the latest edition of Roberts Rules of Order. At a minimum the Agenda shall include:
A. Roll call of the board
B. Reading and approval of minutes
C. Treasurer's report and annual audit
D. Board of Director's report
E. Committee reports
F. Issues for good of SSC
G. Nominations for Board of Directors
H. Election of Board of directors
I. Installation of new Board members
Section 3. Board of Directors meetings
The Board of Directors shall hold quarterly meetings. The President shall preside and conduct the meetings in accordance with Roberts Rules of Order. A quorum shall be at least five (5) Board members present. At a minimum the agenda shall be the same as the AGM with the exception of lines g, h, and i.
Article 12. AMENDMENTS TO BYLAWS
These bylaws may be altered, amended or repealed and new bylaws may be adopted by a majority of the eligible voting members present at any regular meeting or at any special meeting, if at least 30 days notice is given of the intention to alter, amend or repeal or to adopt new bylaws at such meetings.
Article 13. EXEMPT ACTIVITIES
Notwithstanding any other provision of these bylaws, any member, director, officer, employee, or representative of this corporation shall not take any action or carry on any activity by or on behalf of the corporation not permitted to be taken or carried on by an organization exempt under section 501 (c) (3) of the Internal Revenue Code and its Regulations as they now exist or as they may hereafter be amended or by an organization contributions which are deductible under section 170 (c) (2) of such Code and Regulations as they now exist of as they may hereafter be amended.
Bylaws valid as of October 2014.